How to save big on corporate flights with a flight consolidator

For lots of businesses, corporate travel is not only necessary but it’s encouraged. Whether it’s sending managers to an industry event, flying sales teams to meet new clients, or arranging team-building exercises, there are lots of reasons your employees might need to travel.

The challenge is factoring these business trips into your annual budget. Although a necessary expense, the costs of travelling can quickly add up, especially if you’ve got to book multiple flights for a large number of your team.

While traditional travel agencies and online booking engines can be useful, savvy organisations are turning to group flight consolidators as a smarter way to reduce the costs of corporate travel without sacrificing quality.

If your company is looking for a way to stretch its travel budget, here’s how working with a group flight specialist can help you save big on corporate travel.

What is a group flight consolidator?

Firstly, if you’ve not worked with a flight consolidator before, we are essentially a wholesaler for airline tickets. So, at BTG Travel, we purchase groups of seats directly from airlines and then offer these to our customers, whether that’s for a corporate, educational or occasionally personal trips.

As group flight specialists, it is our job to build relationships with some of the best airlines across the world. This enables us to secure fares that aren’t usually available to the public. That way, we can offer more options, lower ticket prices and greater flexibility to our customers.

Why businesses should choose a flight consolidator

1. Significant savings on group flights 

The primary benefit of working with a flight consolidator is saving money. Discounts can be huge in comparison to published fares, depending on the airline, route and time of year you’re flying. For companies that book lots of long-haul or business-class flights for their teams, these savings can add up to thousands over the year. 

2. Better access to premium cabins

Business and first-class tickets are notoriously expensive, but going through a flight specialist means you can also get discounted access to premium seats. This allows companies to provide employees, partners and even clients with greater comfort on long flights while still keeping budgets under control.

3. Greater flexibility 

We understand that sometimes you have to make changes to your flight times, dates or employee information. 

When using a flight specialist like BTG Travel, you’ll get greater booking flexibility, giving you peace of mind and allowing for changes without additional cost. This can be hugely beneficial when travel plans aren’t concrete or you’re juggling a large number of employees and activities. 

4. Personalised services

Unlike online self-service booking platforms, flight consolidators can provide dedicated travel specialists who can help you navigate complex itineraries, last-minute changes or multi-city bookings.

This level of service is particularly valuable for corporate travellers who need that extra flexibility and reliability, and this is included in the price, so you won’t pay extra for additional support.

How to maximise savings with a group flight specialist 

If you’re planning your next corporate trip and trying to juggle your team, a large number of flights and your budget, a group flight consolidator could be the ideal solution. Here’s how to maximise their offerings and secure the biggest savings: 

1. Plan ahead when possible - The biggest discounts are usually available when tickets are booked further in advance, so companies that plan their travel proactively can secure better fares.

2. Leverage corporate volume - If your company books a significant number of flights annually, let the consolidator know and work together on multiple trips. That way, they may be able to offer customised pricing or exclusive deals for high-volume clients.

3. Use consolidators for complex routes - When booking more localised or short trips, the savings may not always be as substantial. However, for long-haul or multi-leg international itineraries, flight consolidators are the best and most cost-effective option. 

4. Be flexible if you can - If you’re able to be more flexible with the times and days you fly, your flight specialist can find you the most budget-friendly seats and save your company even more money.

5. Negotiate added value, not just price - Group flight specialists can help to secure extra baggage allowances, priority check-in or seat assignments, all of which can reduce hidden costs for your team.

The bottom line

Corporate travel doesn’t have to drain your budget. By working with a flight consolidator like BTG Travel, your business can unlock substantial savings, gain access to better seating options and simplify complex travel logistics.

So, if your organisation is serious about cutting costs on business travel without cutting corners, get in touch today to find out how our team of group flight specialists can help.