Group flight booking for schools, colleges and universities
How it works
Are you booking group flights for school trips, college tours or student travel programmes? BTG Travel Management is a UK-based flight consolidator specialising in student group flight bookings, delivering cost-effective, stress-free travel solutions to teachers, travel coordinators and faculty members.
We work directly with major international airlines like British Airways, KLM Airlines, Emirates and Qatar Airways to negotiate exclusive group fares for educational institutions. Our experience coordinating complex educational itineraries ensures smooth departures, flexible booking and financial guidance.
"Organising a school trip for 60 children and 8 adults to Helsinki seemed like a logistical mountain, but BTG Travel made the entire process seamless. From the initial booking to the final flight, their attention to detail and understanding of school group requirements was exceptional. They took the stress out of planning so we could focus on the educational experience. We couldn’t have asked for a more professional partner."
Nicola Joseph, LEO Academy Trust
Who do we help?
Do you need a group flight specialist to help plan your trip? At BTG Travel Management, we’re here to help all educational institutions with their group travel needs, including:
Schools, colleges and universities organising overseas trips
Groups of students studying abroad
Academic exchange programmes
School activities and cultural tours
College or university sports teams competing internationally
Why choose BTG Travel for your educational trip?
At BTG Travel Management, we are a dedicated team of group flight consolidators with over 20 years’ experience in the industry. We are focused on helping educational institutions like schools, colleges and universities to secure the best possible airfares while simplifying all aspects of group flight planning.
Planning student group flights can be complex. From quotation to departure, our dedicated team is here to provide:
We book group flights for 10–200+ passengers
We offer direct airline group contracts
We are a UK-based team of group flight specialists with over 20 years experience
You’ll be given a dedicated group travel manager
You get support for amendments and last-minute changes
We ensure clear, consolidated invoicing
Frequently asked questions
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Whether you’re planning curriculum-linked experiences, student team building exercises, group sports travel or cultural tours, travelling abroad broadens students’ perspectives, exposes them to new cultures, and strengthens skills that enrich both their academic and personal life.
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Yes, many airlines offer special group rates and flexible booking options for school trips, especially when travelling with 10 or more students and chaperones.
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Requirements typically include meeting a minimum group size which is typically 10 or more travellers, providing passenger details by a set deadline, and making a deposit to secure the reservation.
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Yes, some airlines allow schools and colleges to reserve group flight seats in advance without immediately providing all passenger names, giving you time to finalise student details. Working with a group flight consolidator also makes this part of the process easier.
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Group travel often includes discounted fares, flexible payment plans, coordinated itineraries, and the ability to manage all travellers under one group flight booking, making logistics simpler for faculty and students when arranging university trips.
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It’s recommended that schools and colleges book group flights at least 6–12 months in advance to secure the best fares, availability, and flexible booking options. Popular travel periods, such as school holidays, tend to fill up quickly, so early planning is key.
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Yes, support is typically available throughout the journey. Working with a dedicated group travel specialist means you have access to assistance before, during, and after travel, helping to manage any unexpected changes or issues while your group is abroad.
